University Registrar | Ajman University | Office of Vice Chancellor for Academic Affairs

Administrative, Management & Support Services
Ajman, United Arab Emirates
May 9, 2026
Full-time Management & Support
Application ends: July 30, 2026
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Job Overview

Job Description

Ajman University invites applications for the position of University Registrar. This senior academic administrator role reports to the Vice Chancellor for Academic Affairs (VCAA) and is responsible for strategic leadership and operational management of student records, registration services, academic scheduling, and degree certification.

Position Summary:
The University Registrar ensures full compliance with MOHESR and CAA regulations, safeguards the integrity and confidentiality of academic records, and supports academic governance, institutional effectiveness, and data-driven decision-making.

Key Responsibilities:

Academic Records & Registration:

  • Oversee full student lifecycle processes: admission record activation, registration, add/drop, withdrawal, and progression tracking
  • Ensure accuracy, security, and audit readiness of student academic records
  • Manage transcripts, degree audits, and enforce approved study plans
  • Validate graduation eligibility per CAA-authorized program structures

Regulatory Compliance & Academic Governance:

  • Ensure institutional compliance with MOHESR, CAA, and international accreditation requirements
  • Maintain and update academic regulations aligned with program specifications and Outcome-Based Framework (OBF)
  • Serve as Registrar representative to University Council, Academic Council, and Curriculum Committees
  • Support external audits, accreditation reviews, and CAA reporting

Student Information Systems & Digital Infrastructure:

  • Lead management and enhancement of Ellucian Banner SIS and related platforms
  • Ensure data integrity, system security, and compliance with data governance standards
  • Drive process automation and digital transformation initiatives

Academic Scheduling & Program Integrity:

  • Oversee academic calendar development aligned with MOHESR directives
  • Ensure course scheduling and timetabling adhere to approved program structures
  • Manage academic catalog and ensure accurate publication of curricula

Graduation, Certification & Official Documentation:

  • Supervise graduation audits and ensure compliance with degree requirements
  • Oversee issuance of diplomas, transcripts, and official attestations
  • Coordinate graduation ceremonies and certification processes

Data Management, Reporting & Institutional Effectiveness:

  • Provide accurate academic data to support planning, KPIs, rankings, and decision-making
  • Prepare official reports for MOHESR, CAA, and international accreditation bodies

Qualifications & Experience:

  • Master’s degree in Higher Education Administration, Business Administration, or related field
  • 10–15 years progressive experience in higher education administration
  • Minimum 5 years in senior registrar or academic services leadership role
  • Strong working knowledge of MOHESR and CAA regulatory frameworks (essential)
  • Proven experience with Ellucian Banner or equivalent SIS
  • Experience with advising/CRM systems (advantage)
  • Demonstrated experience in academic governance, compliance, and accreditation
  • Arabic language proficiency (advantage)

Core Competencies:

  • Regulatory compliance (MOHESR/CAA) and academic governance
  • Outcome-based education and program integrity oversight
  • Data governance, analytics, and institutional reporting
  • Digital systems leadership, operational excellence, change management

Important Dates:

  • Posting Date: May 8, 2026
  • Apply Before: July 30, 2026
  • Degree Level: Master’s Degree
  • Job Schedule: Full time

Location: Ajman, United Arab Emirates (On-site)

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