Executive Assistant Dubai – HCT

Job Description

Executive Assistant – Dubai, Higher Colleges of Technology (HCT)

Location: Dubai, United Arab Emirates | Institution: Higher Colleges of Technology (HCT) | Position Available To: All Candidates | Posting Date: June 2, 2026 | Closing Date: July 31, 2026

Position Summary

The Executive Assistant provides support to their Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible for managing their Line Manager’s communication in a professional manner.

Responsibilities

• Serve as the main point of contact between the Line Manager and internal or external stakeholders for information requests
• Manage calls by connecting the Line Manager with required callers and vice versa
• Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of the appointments diary and meeting schedule, including timing, priority setting, and agenda preparation
• Draft reports, memos, circulars, and other correspondence as required
• Translate documents from Arabic to English and vice versa, maintaining message content, context, and style as much as possible
• Handle information processing, filing, archiving, and retrieval; ensure accuracy, completeness, timeliness, integrity, and confidentiality of documents
• Monitor office supplies, and coordinate with Facilities Management or Procurement and Contracts if needed
• Manage travel and accommodation services for the Line Manager

Requirements

• Minimum of a Higher Diploma
• Full English and Arabic proficiency required
• Intermediate computer literacy required, e.g., MS Office
• Zero to two years of relevant experience

Job Summary

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