Administrative Services Officer | Ahlia University Bahrain

Job Description

Ahlia University in Bahrain is seeking a Full-time Administrative Services Officer to support and supervise day-to-day administrative services operations across areas including logistics, maintenance, security, safety, facilities coordination, and support staff supervision.

The role requires practical experience in facilities management, building maintenance, back-office operations, MEP systems, logistics, reporting, and administrative coordination.

Employer: Ahlia University
Location: Bahrain
Position: Administrative Services Officer
Employment Type: Full-time
Field: Administrative Services / Facilities Management / Operations

Administrative Services Officer Bahrain – Position Overview

The Administrative Services Officer will supervise daily administrative-services operations and coordinate a range of facilities, logistical, maintenance, security, and support functions.

The role includes:

• Administrative-services supervision.
• Facilities management.
• Maintenance coordination.
• Logistics.
• Security and safety support.
• Staff scheduling and overtime review.
• Support-staff supervision.
• Procurement follow-up.
• Office relocation coordination.
• Event and activity logistics.
• Government and private-sector transaction follow-up.
• Operational reporting.

The successful candidate should be comfortable working across both office-based administrative duties and operational facilities responsibilities.

Administrative Services Operations

The Administrative Services Officer will supervise the daily operations of the administrative-services section.

Areas of responsibility include:

• Logistics.
• Maintenance.
• Security.
• Safety.
• Facilities-management coordination.

The successful candidate will help ensure that operational activities are organised and supported effectively.

Staff Rosters and Overtime

Responsibilities include:

• Reviewing staff work rosters.
• Reviewing overtime arrangements.
• Supporting appropriate staff scheduling.

The role requires effective coordination of administrative and support personnel.

Support Staff Supervision

The successful candidate will supervise:

• Support-staff duties.
• Staff responsibilities.
• Daily operational activities.

Strong communication, coordination, and follow-up skills are therefore important.

Facilities Management

The role requires experience in facilities-management operations.

Responsibilities include coordinating with other Administrative Services sections on facilities-related matters and supporting the effective operation of University buildings and services.

Candidates should have experience in:

• Building maintenance.
• HVAC systems.
• Fire-fighting systems.
• Mechanical, Electrical and Plumbing (MEP) systems.

Building Maintenance

Applicants should demonstrate practical experience managing building-maintenance requirements, particularly in:

• HVAC.
• Fire-fighting systems.
• MEP services.

The vacancy places clear emphasis on facilities and maintenance experience.

Office Relocation and Shifting

The Administrative Services Officer will liaise with other departments to support staff office relocation and shifting activities.

This may involve:

• Coordinating logistics.
• Communicating with departments.
• Arranging required facilities support.
• Ensuring smooth implementation of office moves.

Operational Improvement

The successful candidate will be expected to:

• Propose enhancements to work operations.
• Review existing practices.
• Support operational improvement.
• Contribute to improved administrative-services delivery.

Reporting

The role includes responsibility for preparing routine reports in English.

Candidates should also be able to:

• Review periodic reports.
• Improve reporting related to Directorate sections.
• Maintain clear administrative documentation.

Strong written English is therefore especially important.

Procurement Follow-Up

The Administrative Services Officer will follow up with the Purchasing Department regarding:

• Purchase orders.
• Operational requirements.
• Related procurement matters.

Departmental Logistics Support

The role supports University departments in relation to:

• Activities.
• Agreements.
• Logistics.

The successful candidate should be able to coordinate operational requirements across different units.

Events, Conferences and Workshops

The position includes supporting necessary arrangements for University occasions and activities, including:

• Conferences.
• Seminars.
• Workshops.
• Other institutional events.

These activities may take place either:

• Inside the University.
• Outside the University.

External Transactions and Government Liaison

The successful candidate will follow up on external missions related to:

• Transaction clearance.
• Paperwork.
• Government organisations.
• Private organisations.

The role therefore includes external administrative coordination beyond the University campus.

Emergency and On-Call Responsibilities

Applicants must be willing to:

• Work overtime.
• Work nights.
• Work weekends.
• Remain accessible outside normal working hours when emergencies arise.
• Be on call for Directorate-related emergencies.

This is an important operational requirement of the position.

Academic and Professional Qualification

Applicants must have at least one of the following:

• Diploma in an administrative specialisation, or
• Diploma in a mechanical, electrical, or plumbing specialisation.

The vacancy also states a requirement for five years of experience in connection with the diploma requirement.

Work Experience

The source specifies:

• Four years of experience in back-office operations and facilities management.
• Experience managing building maintenance including HVAC, fire-fighting systems, and MEP.
• Five years of experience associated with the minimum diploma requirement.

Candidates should note that the source lists both a five-year experience requirement and a separate four-year back-office/facilities-management requirement.

Physical Requirement

Applicants must be:

• Physically fit.

Communication and Teamwork Skills

Candidates should demonstrate:

• Ability to work effectively as part of a team.
• Good communication skills.
• Time-management skills.
• Stress-management skills.
• Effective verbal skills.
• Effective listening skills.
• Problem-solving ability.

Language Requirements

Candidates should have very good English and Arabic reading and writing skills.

The vacancy places particular emphasis on:

• Writing routine reports in English.
• Strong written English.
• Strong written Arabic.
• Reading proficiency in both languages.

Microsoft Office and AutoCAD

Candidates should be able to use:

• Microsoft Office.

The vacancy also states that:

• AutoCAD is preferred.

Key Operational Requirements

The successful candidate should be prepared to:

• Coordinate across departments.
• Follow up with suppliers and internal units.
• Support facilities operations.
• Respond to urgent issues.
• Manage multiple operational priorities.
• Work outside standard hours where required.

Important Source Note

The source vacancy states both:

• A minimum diploma with five years’ experience, and
• Four years’ experience in back-office operations and facilities management.

Both requirements have been retained as written rather than reconciled or altered.

Job Summary

Employer	Ahlia University
Location	Bahrain
Position	Administrative Services Officer
Employment Type	Full-time
Field	Administrative Services / Facilities Management / Operations
Minimum Qualification	Diploma in administrative specialisation or mechanical/electrical/plumbing specialisation
Experience Requirement	Source states 5 years’ experience, plus 4 years in back-office operations and facilities management
Facilities Experience	HVAC, fire-fighting systems and MEP
Core Responsibilities	Logistics, maintenance, security, safety, facilities coordination, support staff supervision and reporting
Procurement	Follow-up with Purchasing Department on purchase orders
Events Support	Conferences, seminars, workshops and University activities
External Coordination	Government and private organisations
Language Requirement	Very good English and Arabic reading and writing
Software	Microsoft Office; AutoCAD preferred
Physical Requirement	Must be physically fit
Working Hours	Overtime, nights and weekends may be required
Emergency Requirement	Must be accessible off-hours and on call when required
Application Deadline	Not stated