HR & Recruitment Coordinator | American University in the Emirates | Dubai

Job Description

The American University in the Emirates (AUE) invites applications for a highly motivated and detail-oriented HR & Recruitment Coordinator to join the team in Dubai. This position offers an opportunity to support recruitment and onboarding processes at a dynamic, multi-accredited university.

Position Overview:
The Recruitment Coordinator will assist and coordinate recruitment and onboarding processes while ensuring timely follow-ups with all internal and external stakeholders. The role focuses on operational support, coordination, documentation, and follow-up across the recruitment lifecycle, aligned with university policies and procedures.

Key Responsibilities:

Recruitment Support & Coordination:

• Assist in coordinating the end-to-end recruitment process including job postings, application tracking, screening support, interview scheduling, and follow-ups
• Support the preparation of job descriptions and person specifications as required
• Maintain and update candidate pipelines for current and future hiring needs
• Monitor recruitment requirements for colleges and departments and follow up on open requests
• Coordinate and follow up with Heads of Colleges and Departments on vacancy status, candidate progress, and hiring timelines
• Support the review and screening of applications based on predefined selection criteria
• Coordinate interview schedules, panels, and logistics, and follow up with candidates and interviewers
• Assist with reference checks for recommended candidates

Documentation, Follow-Up & Compliance:

• Ensure all recruitment requests are approved and supported with required documentation
• Maintain accurate and up-to-date recruitment records, candidate databases, and correspondence
• Document interview outcomes and ensure proper filing in line with university standards
• Follow up with candidates to ensure submission of required credentials (degrees, transcripts, experience letters, promotion letters) for hiring, clearance, and visa processes
• Coordinate with the Public Relations Office regarding documentation required for security clearance

Offers, Onboarding & Internal Coordination:

• Assist in preparing salary proposals in line with approved salary scales and follow up on approvals
• Support the preparation of employment offers and contracts for faculty and administrative staff
• Coordinate with HR Officers on flight and hotel arrangements for candidate visits and new hires
• Assist HR Officers in coordinating onboarding plans, orientation sessions, website profiles, photos, and welcome announcements
• Provide basic information and guidance to new hires on HR and work-related matters and follow up on pending requirements

Records, Reporting & Administration:

• Ensure all hiring documents are completed and filed correctly in employee hard copy files and the HRMS portal
• Maintain records of recruitment-related expenses such as job advertisements, travel, and accommodation
• Assist in preparing recruitment reports, statistics, and follow-up trackers for management
• Support the preparation of reports for CHEDS and other internal or external requirements
• Assist the Payroll Division by providing recruitment and hiring-related data and reports as needed

Required Qualifications & Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field from an accredited university
• Minimum of 3 years of experience supporting recruitment, selection, and onboarding activities
• Hands-on experience with recruitment tools, LinkedIn, and online job portals
• Experience assisting with talent acquisition and onboarding processes
• Good understanding of recruitment practices and procedures
• Strong planning, organizational, and follow-up skills
• Excellent interpersonal and written/verbal communication skills
• Good presentation and coordination skills

Skills & Competencies:

• Strong coordination and follow-up skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Professional communication and stakeholder coordination
• Ability to work effectively in a fast-paced academic environment
• Confidential and ethical handling of sensitive information

About American University in the Emirates:

AUE is located in Dubai International Academic City and comprises seven dynamic colleges:

• College of Law
• College of Education
• College of Design
• College of Business Administration
• College of Media and Mass Communication
• College of Computer Information Technology
• College of Security and Strategic Studies

Accreditations & Memberships:

• SACSCOC accredited to award baccalaureate and master’s degrees
• CAA licensed and all programs accredited by Ministry of Education, UAE
• AACSB member with accredited Business programs (BBA, MBA, Master of Sport Management)
• ABET accredited Bachelor of Computer Science
• NASAD Substantial Equivalency for Design programs (Fashion Design, Graphic Design, Interior Design, Animation)

About AUE:
AUE is not just a place of learning but a hub of innovation and growth, where expertise and aspirations find a welcoming environment. The university believes “Nothing is Impossible is the Pathway to Success.”

Application Deadline:
Open until filled