Assistant Accountant | Muscat University

Job Description

Purpose of the Position:

The Assistant Accountant will support the Finance Department in managing student receivables and fee collections, ensuring accuracy, timeliness, and effective communication with students and parents.

Key Responsibilities:

•  Manage student fee collections, including cheques, post-dated cheques (PDCs), and online payments.
• Monitor PDC schedules, handle deposits with the bank, and follow up on clearance and returned cheques.
• Maintain accurate records of student receivables and update the finance/ERP system on a timely basis.
• Communicate with students and parents regarding outstanding balances, payment deadlines, and receipts.
• Prepare monthly receivable reports, collection dashboards, and student aging analysis for the department head review.
• Support reconciliation of student balances between MOHERI, Registration, and Finance records.
• Assist in preparing and reviewing student payment plans, including installment arrangements and rescheduling requests.
• Follow up on overdue payments through reminders, calls, and email communications to minimize receivable aging.
• Handle student queries at the Finance counter and provide fee confirmations, clearance letters, and receipts.
• Assist in preparing documentation for internal and external audits related to student receivables.
• Coordinate with Registration, Student Recruitment, and other departments to resolve billing discrepancies.
• Assist in processing refunds for students who withdraw or qualify for reimbursements.
• Ensure compliance with university financial policies and procedures in all receivable transactions.
• Provide back-up support to other receivable team members to ensure continuity of operations.
• Undertake any other duties as assigned by the Head of Finance.

Educational Qualification & Experience:

• Bachelor’s degree in Accounting, Finance, or a related field (BSc required).
• 1–3 years of relevant experience in student receivables, collections, or accounting (preferably in higher education).
• Knowledge of receivables management, collections, and reconciliation processes.
• Familiarity with ERP or financial management systems is an advantage.

Competencies and Skills:

• Strong communication and interpersonal skills, especially with students and parents.
• Attention to detail and accuracy in handling financial transactions.
• Ability to work under pressure and meet strict deadlines.
• Good organizational and problem-solving skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Team-oriented with the ability to provide backup support when required.

This position is open to Omani male candidates only.