Internationalization Project Administrator

Job Description

The Internationalization Project Administrator plays a crucial role in efficiently support in developing an oversee various national and international initiatives within the Office of Internationalization. This position is responsible for managing day- to-day administrative functions, supporting, developing project oversight, and contributing to the enhancement of the university’s academic reputation and global competitiveness. The ideal candidate should be highly organized, detail- oriented, possess digital software skills alongside excellent communication skills.

Key Responsibilities:

Supporting Assistant Chancellor’s projects for Global Partnerships and Impact:

·       Support in Developing and Managing projects related to International academic affairs and ensuring accurate and timely presentation to senior leadership.

·       Support in Projects related to optimizing ADU Ranking and Reputation.

Office Management and Projects:

·       Assist various initiatives, including events, conferences, and support programs such as the Global Engagement Program (GEP) and the Global Brown Bag Seminar Series (GBBSS).

·       Assist in the development of proposals of national and international events and initiatives.

·       Assists in the development of Microsoft Office presentations.

·       Manages calendars, appointments for the Assistant Chancellor for Global Partnerships and ImpactTakes and maintains accurate records of meetings, correspondence, and administrative materials.

·       Communicate with stakeholders to ensure that project objectives are clearly defined and understood.

·       Raise Purchase requisitions as needed for the department and works with the relevant stakeholders.

·       Coordinate project activities and communicate with team members and stakeholders to ensure projects are completed on time and within budget.

·       Facilitate communication and collaboration between project team members.

·       Assist the project team in the planning and execution of digital projects, including creating project plans, timelines, and budgets; Submit and reconcile expense reports.

Reports & Documentation:

·       Attends meetings, records minutes, and follows up on action items as necessary.

·       Maintains signature files, documentation, and filing systems, ensuring confidentiality and accuracy.

·       Support in developing projects ‘websites and proposals.

Minimum Educational Qualifications Required for the Role:

·       Bachelor’s degree in Engineering, Project Management, IT, Business Administration, or a related field is preferred.

·       Master’s Degree in Engineering, Project Management, IT, Business Administration, or related field preferred.

Minimum Years of Experience Required:

·       1-2 years of experience in an administration and IT project support role.

Nature of Relevant Experience Required:

·       Experience in a similar setup supporting senior executives and managing projects.

Language – Skills:

·       Fluency in English is required, and proficiency in Arabic is an added advantage.

Special Skills and Abilities:

·       Possesses advanced knowledge of Microsoft Office (Excel, Word, Outlook), PowerPoint, website development, Zoom, SKYPE, Teams. Eagerness to learn new applications as they become standard in the University.

·       Possesses strong diplomatic skills and an engaging, sociable personality.

·       Demonstrated history of confidentiality, flexibility, dedication, excellent verbal, grammar, and written communication skills, organizational, time management, prioritization, cognitive and problem- solving skills

·       Prioritizes multiple tasks seamlessly with a strong attention to detail

·       Exercises good judgment and discretion analyzing and resolving confidential, difficult and sensitive situations on their own, and knowing when to escalate.

·       Capable of simultaneous minuting of meetings.

·       Establishes and maintains cooperative working relationships with coworkers, other staff, faculty, and administrators.

·       Types and/or operates an automated keyboard with speed and accuracy to produce word processing, spreadsheets, and database management documents.

·       Ability to work in a collaborative environment and function as a member of the Office of Internationalization Team.

·       Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, and ethnic backgrounds of ADU’s students, faculty, employees and community.